Assistant Manager - Accounts Receivable

Job Description

Assistant Manager – Accounts Receivable (AR)

Department: Finance & Accounts
Designation: Assistant Manager – Accounts Receivable
Location: Gurgaon
Experience: 5–8 Years
Industry Preference: Retail / Fashion / FMCG / E-commerce

We are looking for an experienced and detail-oriented Assistant Manager – Accounts Receivable to manage the end-to-end Accounts Receivable function, including revenue accounting, collections, customer reconciliations, ageing analysis, claims, and AR reporting.

The role will be responsible for ensuring timely collections, maintaining accurate customer accounts, resolving discrepancies, supporting month-end closure, and driving improvements in AR processes and controls.

• Manage the end-to-end Accounts Receivable function, including invoicing, receipts, adjustments, reconciliations, and collections.

• Monitor customer outstanding, ageing, and collection targets and ensure timely recovery of receivables.

• Review and ensure accurate customer ledger reconciliation and closure of open items.

• Coordinate with Sales, Retail, E-commerce, Operations, and other internal teams to resolve billing, collection, and reconciliation issues.

• Oversee revenue accounting and ensure accurate and timely booking of revenue transactions.

• Prepare and review AR ageing, collection reports, outstanding statements, and management MIS.

• Drive regular follow-ups with customers/business partners for overdue payments and ensure proper documentation of collection status.

• Review and process debit notes, credit notes, discounts, claims, deductions, and other customer adjustments.

• Monitor customer deductions and ensure timely resolution and recovery in coordination with relevant stakeholders.

• Conduct regular reconciliation between customer inventory/portal data and SAP/ERP records, wherever applicable.

• Support and drive monthly closing activities for AR, ensuring all reconciliations and provisions are completed accurately and on time.

• Conduct monthly margin reconciliation and investigate variances between business records and system data.

• Track and analyse receivable trends, ageing movement, collection efficiency, and overdue balances.

• Ensure timely resolution of long-pending outstanding and disputed items.

• Coordinate with auditors and provide required AR schedules, reconciliations, confirmations, and supporting documents during internal and statutory audits.

• Ensure adherence to company accounting policies, internal controls, and applicable statutory requirements.

• Identify process gaps and implement improvements to strengthen AR controls, reporting, and collection efficiency.

• Guide and support junior team members in day-to-day AR activities and ensure timely completion of assigned tasks.

• Strong knowledge of Accounts Receivable and Revenue Accounting

• Strong understanding of customer reconciliation and ageing analysis

• Experience in collections and credit control

• Good understanding of debit notes, credit notes, claims, deductions, and customer adjustments

• Strong MS Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP and data analysis

• Hands-on experience with SAP/ERP systems

• Good understanding of accounting principles and month-end closure

• Strong analytical and problem-solving skills

• Good communication and stakeholder management skills

• Strong attention to detail and accuracy

• Ability to manage multiple priorities and deadlines

• Team handling and coordination skills

• Bachelor's degree in Commerce, Accounting, Finance, or a related field

• M.Com / CA Inter / MBA Finance will be an added advantage.

• 5–8 years of relevant experience in Accounts Receivable, Revenue Accounting, Finance & Accounts, Collections, or Credit Control.

• Experience in retail, fashion, FMCG, e-commerce, or consumer-facing businesses will be preferred.

• Candidates with experience in handling large-volume transactions, multiple customer accounts, and ERP-based AR operations will be preferred.

• Timely collection and reduction of overdue receivables

• Improvement in DSO and collection efficiency

• Accuracy and timely completion of customer reconciliations

• Timely resolution of customer deductions and disputes

• Accuracy of revenue accounting and AR reporting

• Timely completion of month-end AR closure

• Reduction in aged and long-pending receivables

• Accuracy and timely submission of AR MIS

• Compliance with internal controls and audit requirements