Receptionist and Administration Assistant (On Third Party Payroll)

Location: Gurgaon, Haryana
Department: Administration

Administration & Reception

a)    Organizing Company events, conferences, meetings.

b)    Oversee day-to-day office operations, including maintaining office supplies, equipment, facilities and courier.

c)    Provide high level administrative support involving efficient management of facility upkeep, office equipment, housekeeping, office administration and employee health and safety.

d)    Ensure accuracy of the data, analyse the admin costing, work towards minimizing admin expenses/ costs.

e)    Procurement of materials, consumables, equipment and maintain optimum stocks of the same. Printing of company diary, calendar, Employee ID card, certificates etc. Ensure that the defined process is followed for procurement

f)     Procurement and distribution of gifts to employee and customers

g)    Coordinate the admin arrangements for periodic employee engagement activities.

h)    Manage company watsapp group as admin

i)      Regular employee birthday and work anniversary greetings

j)      Monthly provisions to Account for Admin Services within stipulated timelines

k)   Project Management: Facilitate the office opening/movement/ closure by a) Negotiating with the Estate agent/broker b) Identifying and coordinating with the Architect

m)   Maintain internal phone directory.

n)    Maintaining data related to QHSE and regular entry in Company portal.

o)    Handle reception activities- maintaining manual attendance entries, handling couriers etc.

Travel Desk – PAN India Travel Arrangement ( for India and Overseas)

p)    Make travel and accommodation arrangement for employees and visitors.

q)    VISA and Forex arrangements for employees travelling overseas.

r)     Ensure all travel requests are through company portal and the bookings and expense are within the company policy.

• a)    2-3 years of experience in Office administration & Travel Management
• b)    Excellent written and verbal communication skills
• c)    Strong executional skills and time-management skills.
• d)    Strong interpersonal abilities.
• e)     Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.