Job Function: Finance and Accounting Job Family: General Accounting
Key Responsibilities Cash Application
Apply daily customer payments (checks, ACH, wire, credit card, lockbox) to the correct invoices in the ERP. Research and resolve unapplied cash, short payments, overpayments, and remittance discrepancies. Post deductions and credits, and route disputes to Sales or Customer Service for resolution. Reconcile daily cash receipts to bank activity.
Accounts Receivable
Generate and send customer invoices and statements accurately and on schedule. Monitor the AR aging report and follow up on past-due accounts by phone and email. Maintain customer account records, credit memos, and collection notes. Support credit reviews and recommend holds or write-offs to management. Help reduce Days Sales Outstanding (DSO) and bad debt.
Accounts Payable
Receive, review, and enter vendor invoices, matching to purchase orders and receipts (2-way and 3-way match). Obtain proper approvals and code invoices to the correct GL accounts. Prepare and process scheduled payment runs (check, ACH, wire). Maintain vendor master files, including W-9s and banking details, with fraud controls in place. Respond to vendor inquiries and reconcile vendor statements.
Month-End and General Accounting
Reconcile AR and AP subledgers to the general ledger each month. Prepare accruals, aging reports, and supporting schedules for month-end close. Assist with internal and external audits by providing documentation. Follow internal controls and recommend process improvements. Perform other accounting duties as assigned.
Qualifications Required
Associate's degree in Accounting, Finance, or a related field, or equivalent work experience. 2 to 4 years of experience in cash application, accounts receivable, and/or accounts payable. Working knowledge of ERP systems (such as NetSuite, SAP, Oracle, or Microsoft Dynamics). Intermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and filtering. Strong attention to detail and accuracy with high transaction volumes. Clear, professional communication with customers, vendors, and coworkers. Ability to manage deadlines, prioritize, and handle confidential information.
Preferred
Bachelor's degree in Accounting or Finance. Experience in a manufacturing or medical device environment. Familiarity with lockbox processing, bank portals, and AP automation tools. Understanding of GAAP and internal controls (SOX a plus).
