Senior Executive - Admin

Location: Mumbai, India

Job Title Exec./Sr. Exec./AM – Administration Function Administration & Procurement Reports To Manager – Administration Location Head Office Travel Required 25%  50% ☐ 75% ☐ About DHL Blue Dart Express India: Blue Dart Express Limited , a listed company, is a leader in courier, integrated air express package distribution, and eCommerce in South Asia, offering a wide range of logistics solutions. Founded in 1983, it is recognised for reliable, timebound, and secure delivery services across 55,000+ locations in India as well as internationally. Its competencies span across evaluation and contracting, planning and transition, delivery and execution, and specific service capabilities. We pride ourselves on innovation, digitalization, service excellence, and creating long-term partnerships with our clients, enabling businesses to thrive in the fast-paced logistics environment and ever-evolving supply-chains. It wholly-owns India’s only scheduled air cargo airline, Blue Dart Aviation Limited, since May 1994, and the Concorde Air Logistics Limited, a transport, storage, and communications business, since May 2004. Blue Dart Express Limited is a part of the DHL Group's DHL eCommerce division, leveraging this global logistics leader’s network across 220 countries and territories to provide comprehensive express and logistics solutions to our clients. Our robust network and unmatched infrastructure have positioned the Blue Dart brand as a key India-grown logistics player with an unmatched and phenomenal global outreach rooted in the DHL brand of its majority shareholder. We are proud to be consistently ranked among India’s Top 100 Great Places to Work , combining it with DHL Group’s Top Employer certification. Being an Employer of Choice is not just a goal; it’s a fundamental part of who we are, committed to creating a workplace where people are valued, empowered, and wear the sobriquet “Blue Darter” with honour. If you are looking to join a purpose-led, people-first, company that shapes India’s supply-chains with integrity and safety, Blue Dart is where you belong . Blue Dart offers competitive compensation and comprehensive benefits, access to cross functional , succession planning and global career paths, and strong culture of recognition.
Position Overview: The Exec./Sr. Exec./AM – Administration will be responsible for the smooth execution of day-to- day facility management and administrative services at Blue Dart premises. This includes ensuring uninterrupted utility services, maintenance of infrastructure, effective housekeeping, vendor management, travel and meeting arrangements, as well as administrative support for employees and visitors. The role plays a key part in maintaining a safe, efficient, and employee-friendly workplace environment. Job Purpose: To deliver high- quality administrative and facility management services that support business continuity, employee satisfaction, and workplace efficiency. The role ensures timely maintenance, quality vendor service delivery, and smooth execution of administrative operations in alignment with organizational standards. Key
Roles & Responsibilities: Facility & Infrastructure Management Monitor and ensure availability of essential services such as power, water, sewage, and telecommunication. Oversee preventive and special maintenance activities for office equipment and infrastructure. Ensure upkeep of premises including gardening, cleaning, and housekeeping through contracted staff. Coordinate with Security for workplace safety and fire safety equipment maintenance. Vendor & Service Management Supervise quality of contracted services such as catering, housekeeping, and concierge, ensuring adherence to standards. Provide direction to contracted staff for seamless execution of day-to- day activities. Process vendor invoices and support timely payments in line with contractual obligations. Facilitate procurement and renewal of statutory licenses and approvals. Administrative Services Arrange logistics for board meetings, trainings, and senior management events (conference rooms, IT support, etc.). Manage administrative onboarding for new joiners (ID cards, workstations, etc.). Process employee travel requests and manage guest pick-up/drop services. Handle mailroom operations and ensure timely distribution of internal/external mail. Support workplace audits and ensure compliance with audit requirements. EMS Ensure that EMS is properly implemented and that environmental matters are properly handled at all stages The incumbent should be ISO 14001 :2015 trained or has a good awareness about Environmental initiatives/ ESG Should have knowledge about Environment related Authorized vendor Must be able to bring cost effective environmental solutions Qualifications &
Experience: Education Bachelor’s degree in any discipline. Experience 1–3 years of experience in administration, facility management, or general services. Experience in vendor coordination, housekeeping supervision, and travel/meeting arrangements. Exposure to compliance processes, workplace safety, and employee services preferred. Skills & Capabilities: Technical Skills Knowledge of facility and vendor management processes. Understanding of workplace safety and statutory compliance requirements. Proficiency in MS Office and administrative tools. Behavioural Competencies Service Orientation – Focus on employee and workplace satisfaction. Attention to Detail – Accuracy in monitoring and execution of services. Collaboration – Coordinating across functions and with vendors. Time Management – Meeting deadlines for maintenance, payments, and services. Communication – Effective reporting and vendor/employee interaction. Key Performance Indicators: S. No Key Result Areas Key Performance Indicators 1 Conduct facility management activities % adherence to planned maintenance schedule Timely completion of special maintenance activities 2 Ensure provision of administrative services Timely procurement/renewal of required licenses Monitoring and adherence to service quality by vendors Timely processing of travel requests Timely completion of joining formalities Timely mail distribution 3 Customer satisfaction

• Employee satisfaction score with administration services 4 Ensure performance driven culture
• Adherence to PMS timelines and guidelines Why join DHL Blue Dart? When you join us, you’re not just taking a job—you’re becoming part of a purpose-led movement that’s reshaping the future of logistics across India and the world. At Blue Dart, we don’t just deliver parcels—we deliver excellence, innovation, and opportunity every day. Here’s what makes us stand out: Great Place to Work® Certified —a testament to our people-first culture, inclusive environment, and commitment to your growth and well-being. Competitive pay and performance-linked rewards that truly recognize your impact. Structured learning, global exposure , and on-the-job coaching to help you grow faster than ever. Best-in-class benefits —from comprehensive medical cover (including optional parental care) to financial wellness and generous time off. A culture that celebrates diversity, innovation, and bold thinking —where your voice is heard and your contributions matter. Global career paths across the DHL Group, opening doors to opportunities in 220+ countries and territories. The pride of working with India’s most awarded logistics brand , trusted by millions and driven by purpose. This is your chance to do meaningful work, build a career without borders, and thrive in a company that’s not just a logistics leader—but a Great Place to Work. Come grow with us. Disclaimer: At Blue Dart Express Limited, all recruitment is conducted through a fair, transparent, and merit-based process aligned with our commitments to Human Rights and Diversity, Equity, Inclusion & Belonging (DEIB). Blue Dart does not request or accept any fees, deposits, or payments from candidates at any stage of the recruitment or onboarding process. Any such request is fraudulent and unauthorized. Blue Dart shall not be responsible for any loss arising from such fraudulent activity. For verification, candidates may write to bdjobs@bluedart.com .