Senior Payroll Specialist

Location: Pune, India
Department: G&A

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.

Why join Coupa?

• Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
• Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
• Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other. 

Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa. 

The Impact of a Sr. Payroll Specialist to Coupa: 

We are seeking a detailed‑oriented and experienced Senior Payroll Specialist to join our fast-growing team.While this role oversees global payroll operations, significant preference will be given to candidates with extensive, hands-on experience in India payroll and statutory compliance. This role is critical to managing end-to-end operations and providing expert support to our employees. The ideal candidate will possess strong organizational skills, the ability to thrive under payroll deadlines, and a collaborative mindset to support our cross‑functional teams.

What You’ll Do:

• End-to-End Processing: Follow the payroll calendar timelines to prepare accurate inputs, validate new hire information, and submit data for next-level review and vendor processing.
• Quality Assurance: Review and validate payroll outputs, salary calculations, and backup records to ensure 100% accuracy.
• Financial Coordination: Coordinate approvals with the payroll manager, process payments (Net, tax, invoices), and share Gross‑to‑Net and Journal Entries with the accounting team.
• Query & Vendor Management: Manage daily payroll queries, ticketing systems, and vendor communications efficiently.
• Post Payroll activities: Complete trackers, KPIs, FloQast sign‑offs, and manage timely statutory payments (PF, PT, TDS and other Compliance Payment).
• Audit & Year-End: Manage year‑end filings, reconciliations, and employee support for tax forms (e.g., Form 16 /130). Prepare comprehensive payroll data for audits and ensure adherence to internal controls. Support all internal and external financial audits 
• Process Improvement: Ensure timely updates to Standard Operating Procedures (SOPs) and act as a reliable backup for team members. Lead initiatives to streamline payroll workflows and enhance efficiency in collaboration with cross-functional partners
• Cross-Functional Collaboration: Partner closely with HR and other related department to ensure seamless data flow between systems and verify that personnel changes are accurately reflected in payroll
• Compliance & Tax Management: Apply deep knowledge of international tax regulations, local wage laws, and statutory requirements to ensure full global compliance.
• Records Management: Maintain comprehensive payroll records in accordance with company policies and internal control protocols (SOX/compliance)

What you will bring to Coupa:

• Experience: Minimum 10–12 years of recent, ideally within a fast-growth company environment, and experience in Tech company can be added advantage
• Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
• Technical Proficiency: Advanced proficiency in modern payroll systems, service desk tools, and MS Excel (VLOOKUPs, pivot tables, etc.).
• Subject Matter Expertise: Deep, proven knowledge of Indian payroll protocols, labor laws, taxation, statutory regulations, and audit requirements.
• Work Ethic: Ability to work under pressure, meet strict deadlines, and maintain strict data confidentiality with a strong sense of professional integrity.
• Analytical Mindset: Highly detail-oriented with a passion for numerical accuracy and data integrity.
• Communication: Exceptional verbal and written communication skills; able to explain complex payroll concepts to non-technical stakeholders.
• Adaptability: Proactive and flexible; comfortable navigating the shifting priorities of all business.
• Problem Solving: Assertive and creative approach to resolving issues and escalating risks when necessary.

The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.

At Coupa, we are 100% committed to creating and nurturing an environment that supports your physical, mental, and community well-being. We offer a comprehensive suite of benefits designed to help you and your family thrive:

Global Well-Being Perks (For All Employees Globally)

• Global Wellness Days: Enjoy two designated, company-wide paid wellness days off each year (typically the first Friday in March and the last Friday in September) so the entire global team can unplug, step away, and recharge together .
• Birthday Time-Off: Celebrate your day! Coupa provides a paid day off on your birthday or another day of your choice within your birthday month .
• Volunteer Time Off (VTO): Giving back is in our DNA. We offer 40 hours of paid VTO annually to support the community initiatives and volunteer programs you are passionate about .
• Employee Assistance Program (EAP): Access free, confidential, 24/7/365 counseling and resources for emotional support, work-life solutions, financial advice, legal guidance, and support for new parents .
• Business Travel Protection: Travel with peace of mind. Zurich Travel Assist provides medical, safety, pre-trip planning, and emergency support during any business travel .
• Referral Bonus Program: Share the Coupa experience! Receive generous monetary referral bonuses when you successfully refer talented friends or acquaintances who are hired into open roles .

Please note: In addition to these global well-being perks, Coupa offers highly competitive, location-specific benefits packages (which include comprehensive medical/dental insurance, retirement/pension plans, and life or accident protection) tailored to your primary work location. Your recruiter will walk you through the specific regional benefits package for this role during the interview process.

Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. 

Please be advised that inquiries or resumes from recruiters will not be accepted.

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At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend. We empower our customers and partners with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins. We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to drive success.