Travel & Expense Assistant

Location: Mumbai, Maharashtra, India
Department: Accounting & Finance

Overview:

The Travel & Expense Assistant will support India-based travel and expense operations, while providing additional assistance to global entities as needed. The role will focus on expense processing, corporate card reconciliations, travel arrangements, and ensuring compliance with company policies.

The position is remote, with working hours from 4:30 PM to 1:00 AM IST.

What You’ll Do:

• Review and categorise corporate card transactions, ensuring accurate account, department, and entity coding.
• Validate expense reports for accuracy, completeness, receipts, and compliance with company policies.
• Approve expense reports within delegated authority or route them to the appropriate approvers.
• Audit expense reports and credit card receipts, following up on missing or unusual transactions.
• Book and coordinate travel in India, as well as assisting with travel for other entities as needed.
• Assist employees with expense submissions, supporting documentation, and reimbursement queries.
  
• Researching travel options, coordinating itineraries, and booking business trips.
• Support travel bookings and itinerary changes through the company's designated booking process.
• Track outstanding transactions, missing receipts, and incomplete expense reports.
• Maintain accurate records and support reconciliations, reporting, and audit requests.
• Assist with process documentation and identify opportunities to improve Travel & Expense workflows.

What You Have:

• 1–3 years of relevant experience in Travel & Expense, Finance Operations, or a similar role.
• Understanding of expense management, corporate card reconciliations, and financial processes.
• Experience with Emburse Professional and AmTrav is preferred.
• Strong attention to detail and organisational skills.
• Good communication skills and the ability to support employees and stakeholders across different regions.
• Ability to work with regular overlap with US business hours.

What we Offer:

• Competitive compensation
• Employee medical coverage
• Central office location
• Entrepreneurial environment, autonomy, and fast decisions
• Casual work environment 

About Guidepoint:

Guidepoint powers end-to-end research workflows for the world’s best research teams. 

 Backed by a global network of more than 2 million experts and over 1,600 employees, Guidepoint delivers real-time access to expertise, primary research, and actionable knowledge that help organizations make informed decisions. Through consultations, surveys, events, proprietary content, and AI-enabled tools, we support every stage of the decision-making process—from developing hypotheses and gathering insights to validating assumptions and building conviction for critical decisions. 

 At Guidepoint, our success relies on the diversity of our employees, experts, and clients, which enables us to foster meaningful connections and a broad range of perspectives. We are committed to creating an inclusive and welcoming environment where individuals of all backgrounds, identities, and experiences can contribute and succeed.

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