Job Description :
Job Summary
We are looking for a detail-oriented Accounts Payable Executive – US Accounting to manage vendor invoices, outgoing payments, reconciliations, and AP-related accounting activities for the US process.
The ideal candidate should have strong knowledge of US Accounts Payable, invoice processing, three-way matching, vendor reconciliation, payment processing, and month-end closing. The role requires excellent attention to detail and the ability to communicate effectively with US-based vendors, clients, and internal stakeholders.
Key Responsibilities
Accounts Payable Management
- Review, verify, and process vendor invoices accurately and within defined timelines.
- Ensure invoices comply with company policies and approval requirements.
- Perform three-way matching of Purchase Orders, receiving reports, and vendor invoices.
- Maintain accurate AP records and ensure timely processing of vendor payments.
- Monitor Accounts Payable aging and ensure timely settlement of outstanding balances.
- Identify opportunities to utilize available vendor discounts.
Payment Processing
- Schedule and process payments for US vendors through:
- ACH
- Wire Transfers
- Electronic Payments
- Check Runs
- Ensure payments are processed accurately and within agreed payment terms.
- Maintain proper approval trails and payment documentation.
Vendor Management & Reconciliation
- Communicate with US vendors through email and calls to resolve invoice discrepancies and payment-related queries.
- Follow up with internal teams for missing documentation and approvals.
- Perform regular vendor statement reconciliations.
- Investigate and resolve differences between vendor statements and accounting records.
- Maintain strong vendor relationships through timely and professional communication.
Month-End & Accounting Support
- Assist with month-end closing activities.
- Prepare and record expense accruals.
- Perform AP ledger reconciliations.
- Ensure outstanding invoices and liabilities are properly accounted for.
- Support the finance team with AP-related reports and analysis.
Compliance & Documentation
- Maintain accurate digital records of AP transactions and supporting documents.
- Maintain vendor tax documentation, including W-9 and W-8 forms.
- Ensure proper approval documentation and audit trails are maintained.
- Support internal and external audits by providing required AP records, reports, and documentation.
Required Skills & Competencies
- Strong understanding of US Accounts Payable and accounting processes.
- Good knowledge of US accounting principles and sales tax concepts.
- Hands-on experience with invoice processing and three-way matching.
- Strong understanding of AP aging, vendor reconciliation, and payment processing.
- Experience handling US vendors and international stakeholders.
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal English communication skills.
- Advanced knowledge of MS Excel.
- Ability to work independently and manage multiple priorities.
Qualifications & Experience
- Bachelor's degree in Accounting, Finance, Commerce, or a related field.
- 1–3 years of experience in Accounts Payable, US Accounting, or a similar accounting role.
- Experience in a US Accounting / KPO / BPO / Accounting Outsourcing environment will be preferred.
- Experience with ERP/accounting platforms such as NetSuite, Salesforce, or similar systems is preferred.
- Experience working with US vendors or clients will be an added advantage.
Preferred Candidate Profile
The ideal candidate should be:
- Detail-oriented and highly organized.
- Strong in US AP processes and vendor accounting.
- Comfortable handling invoice volumes and payment deadlines.
- Confident in communicating with US vendors and internal stakeholders.
- Proactive in identifying and resolving discrepancies.
- Strong in reconciliation and documentation.
- Comfortable working permanently in the US night shift.
- Able to work effectively in a fast-paced, process-driven environment.
Experience : 1 - 3
Timing : 6:00 PM – 3:30 AM
Working Shift : Day Shift (Onsite)
Job Type : Full Time
Category : US Accounting
Salary : Best in industry
Skills : Excellent Communication,US Accounting
Keywords : US Accounts Payable | US AP | Invoice Processing | Three-Way Matching | Purchase Orders | Vendor Management
Interested candidates kindly share your resume on hireforce@vrecruitfirst.com or WhatsApp on 9898297925
