Senior Accounts Executive — Finance Operations

About York Solutions

With over 25 years of experience, we are a technology consulting firm that uses a non-transactional, value-based approach to provide clients with custom technology and workforce solutions to achieve business, technology, and operational goals. Using a strategic partnership approach with our clients, York Solutions focuses on fostering a long-term, trust-based relationship.

Position Overview

We are looking for an accounting professional to run day-to-day finance operations for our India entity and support our US finance team. The role spans payroll coordination, accounts payable, GST-compliant billing, expense reimbursement, and accounts receivable. It suits someone who is comfortable owning recurring monthly cycles end to end, working across time zones with a US-based team, and coordinating with an outsourced payroll and compliance provider.

This is a hands-on, detail-driven role. Accuracy, documentation, and meeting recurring deadlines matter more than volume.

Key responsibilities

Payroll Support

• Prepare and validate monthly payroll inputs — new joiners, exits, attendance, leave, variable pay, and full-and-final settlements — and submit them to the outsourced payroll provider on the agreed cycle.
• Review the payroll register and payslips before release; reconcile payroll cost to the general ledger.
• Support statutory payroll compliance: PF, ESI, Professional Tax (Karnataka), TDS on salary (Section 192), and related monthly and quarterly filings, in coordination with the compliance provider.
• Prepare bank upload files for salary and contractor disbursement and track confirmations.
• Maintain payroll documentation and respond to employee payroll queries.

Accounts Payable and Invoicing Support

• Process vendor and contractor invoices: verify against purchase orders, contracts, and approved rates; route for approval; and post to the accounting system.
• Run the monthly independent-contractor invoicing cycle — validate hours and rates against the source data, issue hour statements, collect signed invoices, and reconcile totals before payment.
• Apply correct TDS treatment on vendor and contractor payments (Sections 194C, 194J, 194Q as applicable) and support quarterly TDS returns and Form 16A issuance.
• Reconcile vendor statements, manage the AP ageing, and resolve disputes and short payments.
• Maintain vendor master data and supporting documentation.

GST Billing and Compliance

• Raise GST-compliant customer invoices, including e-invoicing (IRN generation via the IRP) where applicable, with correct HSN/SAC codes, place of supply, and tax classification (CGST/SGST vs IGST).
• Handle zero-rated and export-of-services invoicing, including LUT-based supplies and tracking of foreign inward remittance documentation.
• Prepare data for GSTR-1 and GSTR-3B; reconcile input tax credit against GSTR-2B and follow up on mismatches with vendors.
• Support reverse-charge determination, credit and debit notes, and GST reconciliations to the general ledger.
• Maintain audit-ready GST records and assist with notices, annual return (GSTR-9), and reconciliation statements.

Expense Reimbursement

• Review employee and contractor expense claims against policy; validate receipts, approvals, and GST input eligibility.
• Process reimbursements on the agreed payment cycle and resolve rejected or incomplete claims.
• Reconcile advances, corporate card transactions, and travel claims; flag policy exceptions and recurring issues.

Accounts Receivable

• Generate and issue customer invoices accurately and on schedule.
• Apply receipts, reconcile customer accounts, and manage unapplied and short payments.
• Own the AR ageing: follow up on overdue balances, escalate at defined thresholds, and report collection status.
• Prepare AR reconciliations, revenue support schedules, and bad-debt or provision inputs for month-end.

Month-end and Reporting

• Prepare assigned journal entries, accruals, prepaids, and account reconciliations.
• Support month-end close on the US reporting calendar, including intercompany reconciliation with the parent entity.
• Assist with statutory audit, internal audit, and tax audit requests by preparing schedules and pulling supporting documentation.

Required Qualifications

• B.Com or M.Com in Accounting, Finance, or Commerce.
• 10+ years of hands-on experience across accounts payable, accounts receivable, and GST billing.
• Working knowledge of Indian statutory requirements: GST, TDS, PF, ESI, and Professional Tax.
• Practical experience with month-end close activities and account reconciliations.
• Advanced Excel skills — lookups, pivot tables, and reconciliation of large data extracts.
• Strong written English and the ability to work directly with a US-based finance team.
• Demonstrated accuracy, ownership of recurring deadlines, and clear documentation habits.

Preferred Qualifications

• CA Inter, CMA Inter, or an equivalent professional qualification (part-qualified candidates welcome).
• Experience in a staffing, IT consulting, or professional services environment, including contractor billing and hours-based invoicing.
• Experience supporting a US or other foreign parent entity, including intercompany transactions and export-of-services invoicing.
• Hands-on experience with Sage Intacct; experience with Tally, Zoho Books, or a comparable ERP is also relevant.
• Experience working alongside an outsourced payroll or compliance provider.

What We Look For

• Comfortable owning a recurring monthly cycle without being reminded of it.
• Raises discrepancies early rather than working around them.
• Communicates clearly across time zones, in writing.
• Handles payroll and personal expense data with discretion.

To learn more about our company, visit: www.yorksolutions.net

York Solutions is an Equal Opportunity Employer. We welcome applicants of all backgrounds and abilities and provide reasonable accommodations throughout the application and interview process.