Executive Assistant

Location: Pune, Gera Commerzone SEZ
Department: Finance

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to Directors at Barclays.

The successful candidate will manage executive calendars, meeting requests, and responses to invitations. They will plan, coordinate, and facilitate executive meetings, including logistics, and coordinate domestic and international travel, including flights, accommodation, and ground transportation.

The Executive Assistant will handle day-to-day administrative activities, including expense management, filing systems, leave records, distribution lists, and organisational updates. They will also support onboarding of new hires, including physical and system access requests, and anticipate executive needs, prioritise tasks, and ensure timely follow-through on key actions.

The ideal candidate will have experience working in a fast-paced professional services, corporate, or financial services environment, with the ability to manage EA responsibilities for 6-8 Directors. Strong interpersonal skills, patience, discretion, and active listening abilities are essential, as well as excellent written and verbal communication skills with strong attention to detail and accuracy.

The role will be based out of Pune, Maharashtra.

Responsibilities

• Manage executive calendars, meeting requests, and responses to invitations.
• Plan, coordinate, and facilitate executive meetings, including logistics.
• Coordinate domestic and international travel, including flights, accommodation, and ground transportation.
• Handle day-to-day administrative activities, including expense management, filing systems, leave records, distribution lists, and organisational updates.
• Support onboarding of new hires, including physical and system access requests.
• Anticipate executive needs, prioritise tasks, and ensure timely follow-through on key actions.

Requirements

• Graduates degreed in any discipline.
• Flexibility to work UK shift hours.
• Experience working in a fast-paced professional services, corporate, or financial services environment.
• Ability to manage EA responsibilities for 6-8 Directors.
• Strong interpersonal skills with patience, discretion, and active listening abilities.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Ability to prioritise effectively and perform under pressure in a dynamic environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.