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Location: Ahmedabad, India
Responsibilities
Manage day-to-day administration activities across corporate offices and project locations.
Ensure efficient operation and maintenance of workplace infrastructure, office facilities, and utilities.
Drive workplace standards, space management, and office upkeep.
Oversee office expansion, renovation, refurbishment, and relocation activities as required.
Manage end-to-end vendor selection, onboarding, and performance monitoring.
Administer contracts related to facility management, housekeeping, transportation, security, cafeteria, and support services.
Ensure service delivery as per agreed SLAs and contractual obligations.
Monitor vendor costs and identify opportunities for cost optimization.
Coordinate with security teams to ensure workplace safety and access control.
Oversee deployment and performance of security agencies.
Manage company assets, inventory, office equipment, and infrastructure records.
Ensure safeguarding of organizational assets and facilities.
Ensure seamless delivery of employee support services, including transportation, guest house management, accommodation, cafeteria, and travel coordination.
Address administrative concerns raised by employees and business stakeholders.
Drive initiatives to improve workplace experience and employee satisfaction.
Ensure compliance with applicable statutory and regulatory requirements related to administration and facility operations.
Conduct periodic audits of facilities, vendors, and administrative processes.
Maintain all records, licenses, agreements, and compliance documentation.
Support business continuity and emergency response planning.
Prepare and manage annual administration budgets.
Monitor administrative expenditures and optimize operational costs.
Ensure efficient utilization of resources without compromising service quality.
Generate MIS reports and dashboards for management review.
Partner with HR, Procurement, Finance, Security, Projects, and Business Teams for effective service delivery.
Coordinate with government authorities, local administration, landlords, and external agencies when required.
Provide administrative support for leadership visits, corporate events, and business meetings.
Qualifications
Education
Bachelor's Degree in any discipline.
MBA/PGDM in Administration, Operations, Facilities Management, or related field preferred.
Certification in Facility Management, Administration, or Workplace Management will be an added advantage.
Experience
10-15+ years of experience in Administration, Facility Management, Corporate Services, or Workplace Operations.
Experience in large organizations within Power, Utilities, Infrastructure, EPC, Manufacturing, Energy, Construction, or Industrial sectors preferred.
Exposure to managing multi-location offices and project sites is highly desirable.
Key Competencies
Administration Management
Facility & Infrastructure Management
Vendor & Contract Management
Security Administration
Asset Management
Budgeting & Cost Control
Employee Services
Travel & Accommodation Management
Compliance & Governance
Stakeholder Management
Negotiation & Vendor Relationship Management
Problem Solving & Operational Excellence
Preferred Profile
Strong experience in handling large-scale administrative operations.
Proven track record in vendor management and operational cost optimization.
Ability to manage multiple stakeholders and geographically dispersed locations.
Strong planning, execution, communication, and people management skills.
Experience handling administration for corporate offices, operational plants, or project sites.
Job Info
Job Identification
60907
Posting Date
11/03/2026
Apply Before
11/30/2026
Job Schedule
Full time
Locations
Near DAV international school, Ahmedabad, Gujarat, 380051, IN
Job data: Headcount Labs (headcountlabs.com), ODbL 1.0. The job description belongs to the employer. Location data © OpenStreetMap contributors and Overture Maps.
From live job posts on CoreHRx, updated 13 Nov 2026. Skill figures count posts that list their skills; salary figures only posts that show a salary.
The post asks for 10–15 Yrs experience.
In Ahmedabad.
It is a full time job.
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