Specialist, Administrative support

Location: Mumbai, India

Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work.

We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change.

At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally.

We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.

• Manages calendars, meetings, and travel logistics, ensuring schedules, materials, and rooms are secured on time.
• Coordinates document preparation, formatting, and version control, maintaining shared drives and consistent naming conventions. Processes purchase requests, invoices, and expense reports with correct coding and timely follow-up on approvals.
• Maintains trackers, dashboards, and contact lists; prepares recurring status updates and simple summaries for stakeholders.
• Supports onboarding and offboarding checklists, access requests, and essential orientation materials.
• Responds to routine inquiries, routes issues to the right owners, and helps improve standard templates and admin processes
• Assists in the preparation of budgets and expenses tracking for the executive team

Grade Descriptor

• Requires expanded conceptual knowledge and experience in own discipline
• Grows knowledge of the company, processes and customers
• Performs structured work assignments related to discipline
• Uses existing policies, procedures or instructions to solve routine or standard problems
• Receives supervision and direction from more senior level roles
• Impacts quality of own work and the work of others on the team; works within guidelines and policies
• Explains factual information of limited complexity to others in straightforward situations

Shift Timings: 7:00 AM - 4:00 PM IST

Location: Mumbai, Maharashtra

job requirements

experience required

• 6+ years of experience in a Recruitment coordinator role.

• Ability to build rapport and maintain positive relationships with candidates, hiring managers, and colleagues contribute to a collaborative and productive recruitment environment.

• Experience working with Global stakeholders and multiple regions

• Google meet, zoom, skype, cisco webex, MS teams and other scheduling softwares.

• Multiple time-zones across the globe (Americas, Europe, Middle-East, Asia Pacific)

• Adapting to changing priorities, unexpected challenges, and evolving recruitment needs requires flexibility and the ability to remain composed under pressure.

• Negotiating interview schedules, and other recruitment-related matters requires strong negotiation skills to achieve mutually beneficial outcomes.

Is this the job for you? We would love to hear from you! Please apply directly to the role and we will get in touch with you.

In the accelerating world of work, we offer unparalleled opportunities. Staffing, recruitment, selection, business development, HR, IT, marketing & communications, legal or finance - wherever your talent takes you, you'll find the perfect match in a job at Randstad.

To know. To serve. To trust. Striving for perfection. Simultaneous promotion of all interests. Our core values, established in the company's early days, guide our behavior and represent the foundation of our culture.

At Randstad, we aim to provide our employees with meaningful rewards and fair remuneration in order to strengthen their ties with the company, while encouraging outperformance. Remuneration is based on real outcomes also taking external market developments into account. We also encourage our employees to participate in Randstad's success via our employee Share Purchase Plan.

Randstad is a champion of equity around the world. We believe this helps us build a more agile, productive, and innovative workforce that reflects our talent and client base, and the society in which we work.

We believe in our employees and their ability to become leaders. We provide ample opportunities for employees to further develop their leadership skills, to acquire and build a global mindset, and to effectively manage and leverage cultural differences.